Choose your preference from List of Roles. There are Lead roles available on each team. Review the Description, Responsibilities and Start Times so you know what time you start. Your community is counting on you.‍

1) New: Parade Operations Crew/Lead is Dan Meyberg. Be the team that makes the parade happen—runs the show! What to Expect:

• Help set up, move, and manage equipment for parade day—from supplies to rolling platforms for cold air balloons. You’ll work behind the scenes with a hands-on crew to keep everything running smoothly.

• Active, physical work (lifting, walking, on your feet)

• Fast-paced, team environment

• Setup, parade day support, and breakdown

Two days of Service hours available: Friday as needed + All Day Saturday till 6pm. Volunteers needed 4 to 6.

2) NEW: Wayfinding & Visual Crew! Make all parade activities easy to find—and look amazing!

• On Saturday: Check in @7am. Help set up and manage all signage across the event on Saturday. You’ll place route signs, hang banners, lawn signs, and make sure guests, vendors, and VIPs know exactly how to navigate the event. Tools: Ladder, Zip ties, Blue Tape, Scissors, A frames, banners and Lawn signs

• Set up all A Frame Wayfinding signs along the 1 Mile Parade Route from Start to End. ‍ ‍

  • If you have a License, you can drive a Golf Cart Driver. If none we will assign a driver.

  • Areas: The American Legion Hall “Breakfast of Champions”, VIP Parking lot, Grandstand VIP and Bleacher seating, Main Event, Sports FAN Zone, Community Village, Beginning of Parade and End of Parade. You will be given a Map and instructions for placement.

• Banners and Set ups: On stages at Main Event and Sports FAN Zone, Volunteer Check-In & Sports Zone booths, Hang the Sports Zone Banner under the Franklin Mall Clock Arch.

• Place Lawn Signs: Sports FAN Zone and Mall, add FOOD Signs at the Community Village

• Parade Dignitary Car Door Signs oversight/Check in at 9:30am: Must use Blue tape to not harm Car Paint. 2 signs per car. Ray Pulver/Lead will tell you which Honored Guest get car signs in the Parade Line up.

• Maps and Programs: Flyers will have a QR code will be placed at Volunteer Check in Info Booth and Sports FAN Zone Booth. We want to Help our Guests enjoy our parade and find their way.

• Monitor and Check and adjust signage throughout the day around the event.

What to Expect: Active, on-the-move role, Attention to detail (placement matters!) and Team-based, fast-paced work. Check in time is 6:30 am. Volunteers needed 4 to 6

Your Tasks are high Profile: Please make sure your SCPOC Tee-shirt is visible. Do not cover with a Jacket or backpack. You will interact with City, Merchant and community Leaders

3) Parade Banner Carrier Crew: Check in @10:30. Follow Instructions of Ray Pulver as to where you will line up. Volunteers needed are 36 total at 2 per Sponsor banner.

Your Tasks are high Profile: All eyes on you so Smile for the Sponsors, Professional Cameras and Film crews. Please make sure your SCPOC Tee-shirt is visible. Do not cover with a Jacket or backpack. Carry the banner straight.

Responsibilities:

• Carry Major sponsors banners during parade. High visibility role for you and your partner as you will be professionally photographed and videoed by Media and our production Crew.

• Teamwork work with your Partner to Keep banner straight and visible

• Follow Parade lineup instructions and keep 10-15 ft behind the Parade unit in front of you.

4) Balloon Brigade Teams: Check in @ 9:30. Follow Instructions of Ray Pulver as your Parade Supervisor as to where you will line up. Volunteers needed are 15-50 total or 8 to 10 per platform.

Your Task is high Profile: All eyes on you so Smile for the Sponsors, Professional Cameras and Film crews. Please make sure your SCPOC Tee-shirt is visible. Do not cover with a Jacket or backpack. Y

Responsibilities:

• Pull 20 foot cold-air balloons using ropes resting on Wood Platforms on wheels and a Gas Generator

• Work as a team to keep it uniform and professional

• Keep balloon straight and moving safely forward 15 ft behind the unit in front of you.

5) Event Parking Operations Team. Choose oversight of two areas: Lot A) VIP Parking lot at 1285 Homestead near main event, and Lot B) Parade Participant parking at start of the parade ‍ ‍Volunteers needed 2 per parking lot.

Your Tasks are High Profile as you will meet our VIPs. Please make sure your SCPOC Tee-shirt is visible. Do not cover with a Jacket or backpack. You will interact with Mayor, Council, Community, Sponsors, Grand Marshals

• Lot A: VIP Located at 1285 Homestead. Your Role is to ensure our Mascots, Sponsors, Grand marshals, and Honored Guests park and get connected to the Green Team Golf Cart lead. These folks have parking passes. Check passes and Place Parking Cones in the driveways. Start time is 7:30 am. End time is 2pm

• Lot B: Parade Participants. Manage the in and out traffic with Parking Cones. Direct traffic flow of vehicles at Washington Elementary. Start time is 8:30 am. End time is 3pm.

6) The Starting Line Parade Booth: Support for Ray Pulver Upbeat Parade team and SCPOC Lead/Anthony Butler. Check in @9:30am to 3pm. Volunteers needed 4-6

Your Tasks are high profile. You will meet Dignitaries and VIPs. Please make sure your SCPOC Tee-shirt is visible. Do not cover with a Jacket or backpack.

• Welcome volunteers and check them in. You are a runner. Help the team as requested. Always ask What is next?

• Direct volunteers to assigned positions in the parade

• Help with Collection of SCPOC Supplies, banners after parade end. Parade Operations Crew will pick up with U Haul truck.

7) VIP Car Crew: Places Car signs on VIP/Dignitaries’ Vehicle. Check in @9:30. Follow Instructions of Ray Pulver and Upbeat Parade Team. Volunteers needed 2.

Your Tasks are high Profile: These signs will be place on cars carrying Dignitaries, honored guests, Grand Marshals and Elected officials. These signs are being professionally photographed and Videoed for Sponsors, Broadcast, Media and Newspapers. Please make sure your SCPOC Tee-shirt is visible. Do not cover with a Jacket or backpack.

• Place VIP car sign on Classic Car using Blue Tape. Make sure blue tape is not visible and Sign is straight on Car door.

• Greet and escort honored guest to meet their driver of their assigned car.

• The signs are your responsibility to track. We recycle.

​​8) Banner Carrier and Coordination Team/SCPOC Lead is Margaret Bergmann: Check in @ 9:30. Follow Instructions of Ray Pulver Upbeat Parade Team SCPOC Lead and on how to line up with the Banner pair of Carriers. Volunteers needed to assist is 2 and then be a banner carrier.

Your Tasks are high profile as these Sponsor Banners must be handled carefully. These signs are being professionally photographed and Videoed for Sponsors, Broadcast, Media and Newspapers. Please make sure your SCPOC Tee-shirt is visible. Do not cover with a Jacket or backpack.

• Help the Lead to Layout banners in parade order. Follow Ray/Lead Instructions to help Organize the Banner Carriers 2 volunteers per banner based on Parade line up list numerically. Upon completion you will help with Banner Carry.

• As Banner Carrier, you will need you to maintain 10-15 ft behind the Parade unit in front of you and behind you. Your help in keeping this organized and running smoothly is critical and appreciated.

• When you reach Parade end at 900 Lafayette and Washinton Parking lot, give your banners to the Specialized Operations Team to be placed on a U-Haul Truck to go to Storage. Our SCPOC Operations lead/Dan Meyberg is responsible for the U-Haul Truck and storage of those banners.

​9) Parade Route Marshals: Oversight at street intersections along Route between Market and Harrison Streets: Check in @10am. ADULT 18 and over needed 20 Volunteers

Your Tasks are high profile. You will be given a safety vest so public knows you're in charge. Do not cover with a Jacket or backpack.

• Help Parade flow and monitor Parade participants for safety issues and bottlenecks in parade flow. For urgent issues report to your assigned Event Lead. Names are listed on your name tag.

• Make sure All groups maintain 10ft-15ft behind the group in front of them while in the parade. Ensure parade units are moving forward at a slow pace safely.

• Public Safety is our priority. We cannot have the public running into the parade that are not part of the parade. If it happens escort them to the curb.

​10) ​​Finish Line Crew: The parade ends on Washington Street and in the Parking lot (900 Lafayette): Check in @10am Volunteers needed 6

Your Tasks are to help support the Ray Pulver Upbeat team. Follow their directions as needed. Help prevent bottlenecks by pointing folks in the right direction. You can help direct them on how to return to the Parade Festival activities from Sports FAN Entertainment Zone, Street Food, Community Village, to Bleacher Seats to watch the rest of the parade. There will be an A Frame with a Map to help direct. There will Green Team Golf Carts for only the Mascots, Grand Marshals, Sponsors, Elected Officials—you can call.

Responsibilities: Support Upbeat Parade operations team.

• Parade Marching Bands, Floats and Classic Parade Cars and Pedestrians will be moving toward the Parking lot at 900 Lafayette. We are using the lot for End of Parade Activities.

• VIPS: Mascots, Elected Officials, Parade marchers will want to return to watch the parade on Monroe, visit the Community Village, Street Food Vendors and Sports Fan Zone.

• Direct Banner Carriers to Special Operations Team/Dan Meyberg to give him their parade banner to store on U-Haul truck

​​​​​11) VIP Stage Operations: Support Main Event Stage Set up, Support Emcee and the DJ requests, SCPOC Event communications, set up the Judges Table and monitor Grandstand VIP Seating operations. Check in with Main Event Lead for instructions. Check in @8:30am. Volunteers needed 4

Your Tasks are high Profile as it’s a focal point of our event. Your Guests are Elected officials, Sponsors and VIP guests. Please make sure your SCPOC Tee-shirt is visible. Do not cover with a Jacket or backpack. All cameras, media, video production crew recording. You will be on video.

Responsibilities are High Visibility by our Photographer and Video Crew. Set up Must Look Amazing.

• Set up placement of 6-foot Judges Table on Stage and put on SCPOC Logo Table Cloth, Contest Judges need 3 Chairs, 3 Binders and water bottle. During 10am Opening Ceremonies you will seat Judges in Grandstands until after Opening Ceremony. At 10:30 move the judges onto the stage.

• Assist announcer and DJ as needed. You are the troubleshooter.

• Manage the Grandstand VIP Seating: The SPONSORS and Paid VIP Seating start at 9:30 am. Many our coming from Breakfast of Champions and will have a bracelet. You will have a list of sponsors. Those who bought tickets online. Will show you their tickets. Give them a Bracelet if they paid. We will provide Signage to check in and will rope off paid reserved seating area.

• You can Sell Bleacher Seats: The Lead has can sell tickets using a card reader if not sold out.

• In front of Stage Parade Monitor: Many units will perform for Judges for 3 minutes. To avoid bottlenecks if it exceeds 3 minutes— you must politely wave them forward. We have Flags to help.

• End of Parade collect Judges Binders/Score sheets. Alert the Lead that Judges are done. They will want to be paid. Locate SCPOC President Ana Vargas-Smith to tabulate the scores.

• It is the most visible role as cameras and videographer are focused on the stage—please be professional.

• Report any problems to Main Event Supervisor. On your name tag you have contact in

​​12)Breakfast of Champions: “Meet the Grand Marshals” Team. VIP Sponsor Event is Located at American Legion 419 located at 958 Homestead Rd. Check in @7am for assignment. Volunteers needed 8-10 total.

Your Tasks are high profile Please make sure your SCPOC Tee-shirt is visible. Do not cover with a Jacket or backpack. This fundraising event for our Vets, our Guests includes Mayor, Council, Electeds, Sponsors, Grands Marshals, parade Participants, and community all attend. ‍ ‍

Responsibilities:

• Welcome our Guests. Direct them to our Social Media photo booth to take photos. Direct them to check in desk to confirm reservation, make sure they get breakfast tickets, or if they need to buy Tickets at the Door direct them to cashier. Skills are hospitality and Team player.

• Help Check in team to show VIP guests arriving at 8am to a table and suggest them get in line for pancake breakfast when ready.

• Assist with event flow, seating and clean up after diners to seat the next round.

• If you want to eat breakfast, that is a $15 donation. Money raised goes to our veterans. For our Full time Student volunteers, Santa Clara Parade of Champions has a Free Mountain Mike’s Pizza Lunch. Ask at Volunteer Check in if you are a Full time Volunteer.

​13) SCPOC Volunteer and Information Team. Our Volunteer “Check in” Booth is located at 940 Monroe Street. This is the HUB of our Parade Day Operations. Without this booth, volunteers and staff may get lost, delays could happen, and community service hours could not be tracked correctly. Your work ensures the event runs smoothly and professionally.‍ ‍Check in @ 6:00 am Volunteers 4-6

Your Tasks are high profile Excellent Event Project Experience with a Great view of Main Stage. Strong Skills needed: Organization, Teamwork and Efficiency, attention to detail, multitasking and a problem solver—People skills a plus

Responsibilities:

• Set up the SCPOC Headquarters Booth Operations and Duties:

  • Make sure all Wayfinding Signage/banner is in place so Volunteers, board members, city officials, and the public can find you easily. Our Booth is the go-to for information.

  • Organize your Station: Volunteer T shirts by size (boxes are labeled), provide them with Name tags. Set up the Signage, Maps and all office supplies (paper, pens, battery chargers, Credit card chargers, clipboards). Volunteers get lost moving from the different parts of the parade. You want to be prepared to assist.

  • Managing Manpower Check in/Check out of Volunteers and Community Service shift and Hours

    • Check in and Check out: Use the Check-In spreadsheets to check in by name, shift and Task assignment. You will need to provide T shirt, Name Tags, Assignment directions, answer question that may include their job responsibilities. Be helpful and Kind.

    • Part time and Full Time Shift Management:‍ ‍

      • Only Full time Employees get Lunch breaks. We provide a Mountain Mike’s Lunch Card. No breakfasts are Provided by SCPOC for student volunteers.

      • When Shift ends many students have paperwork that needs to be signed off by a SCPOC Board or Planning committee in charge. Expect a Mid Day Rush and End of Day rush. Plan for it.

      • Volunteer Full timers expect Reassignment to a new Zone or task: Upon end of their task they will return to be reassigned. You will have a Program Schedule so you know what zones you can reassign to. You have the list of Event Leads. Expect them to call you for manpower requests and updates.

  • Responsible for Equipment Oversight and Communication with Leads: Golf Carts with Power Charge and drop off of U Haul Supplies in the morning for set up.

    • You will have Cell phone numbers for Event Leads to fix issues. Call Different Zone leads to help assign or re-assign manpower to where they are needed most.

  • Information Distribution for all in attendance:

    • Provide maps, Parade programs, and event timelines to volunteers, guests, and staff.

    • Be ready to answer questions and provide directions for any SCPOC activity or location.

​14) Sports FAN Entertainment Zone Ops Team/Lead Jodi Muirhead: Two days of Set up includes Friday night and Saturday all Day. Located on Benton and Jackson Street. Manage set ups for Vendor 10x10 spaces, Bay Area Pro Sports Team Interactive Booths, Games/Prizes, SCPOC Sports Fan Museum Exhibit, DJ and Stage Ops. Need Volunteers 6-8

Your Tasks are Below. Follow the instructions of your Supervisor.

• Friday Night Vendor 10x10 Space Chalking and numbering at 8pm.

• Saturday Early morning Stages Unlimited will set up the prepaid Tents and DJ Stage set ups at 8am on Saturday Morning. Tear down at 5pm.

• Vendors and Pro Sports Activation teams and Mascots start to show up at 8am with assigned and numbered spaces. ‍ ‍Your supervisor will check in vendor names and instruct you to walk the vendor to their spaces.

• Your supervisor has the list of Vendors participating and can help you answer any questions. You will assist with Lawn Game sets ups, Photo Booth, Mascot tents and Stage Entertainment groups signups.

15) Community Village Volunteers/Leads Andy Ratermann and Steve Chan: Vendor 10x10 spaces and Food Trucks. Check in @8:00am: Volunteers 6-8

Your Tasks are High Profile. Please make sure your SCPOC Tee-shirt is visible. Do not cover with a Jacket or backpack.

• Early morning Set up at 8:00 am and Tear Down by 3pm except for Food Trucks.

• Your Village Supervisor will tell you location of # booth, Vendor parking and provide instruction and leadership. This info was mailed by Village Supervisor/Coordinator 10 days before Parade Day to these vendors.  

• We have Pre-Set vendor purchased white Canopy booths includes 2 chairs and 6ft Table. All others chose to bring their own Canopies, booths and chairs. Your village Supervisor has the list.  

​16) Green Team: Monitor by Golf Cart the entire Parade event and Route. Oversite of litter and Recycle bins all day 6am to 6pm. We have part- and full-time shifts. PUBLIC SAFETY is of the highest priority, and you must share the streets while using the Golf Carts. Volunteers 20

Your Tasks are Profile. Please make sure your SCPOC Tee-shirt is visible. Do not cover with a Jacket or backpack. You will interact with VIPs to shuttle from parking lot at 1285 Homestead and Take Sponsors, Mascots and Grand Marshals to Breakfast of Champions 8am to 10am then move them to Main Event or Parade Start.

• Confirm if you have a driver’s license.  There will be a Golf Cart Driver position available, but it will depend on your experience and Style of driving.

• All others who are not driving will be assigned to a Golf Cart Driver to assist. We want 10 volunteers per Shift.

• At 6am You will be Provided with a Map with Trash Locations check points.   You are responsible to check Trash bins and replace with new Bags every hour on the hour and drop off at Designated dump drop throughout the day. Morning team does sets up and Late shift does tear down.

• For Porta Potties you will check on Porta Potti supplies of paper towels and Toliet Paper for each site. Health and Safety requires supplies do not run out. Check hand washing station for Trash and put in Paper Towels. Report issues to Green Team Event Supervisor immediately.

• Final Trash Pickup is 5PM shift end is 6PM